Jobs at X-FAB

Functions/Duties:

Manage timely and cost-effective purchases of Equipment, equipment related maintenance contracts, spare parts, direct materials, indirect materials, and facilities related services (such as hook-up, maintenance contracts etc.) in support of the Company’s business plan and the department’s business objectives. In consultation with the CEO and CFO, 1) Conduct price/contract negotiations with vendors; 2). Conduct RFQ/bid opening with representative from Corporate Legal Department; 3.) Liaise with vendors to resolve complaints; 4.) Conduct monthly review meetings with key suppliers for any issues that may arise; 5.) Conduct regular review meetings with Module Managers for any issues that may arise; and 6.) Make tender and procurement recommendations.

Responsibilities:

• Plan, develop and implement individual/ organization development initiatives to support Company’s Business Plan and the department’s Business objectives.
• Work closely with Corporate Procurement for the purchase of equipment and Strategic Materials.
• Monitor and ensure Purchases to be in line with established budget.
• Plan and manage all freight management for incoming process and support tools.
• Ensure/devise the terms and conditions for the various Contracts/Agreements are in line with the Company’s requirement.
• Perform Vendor management in term of business relationship enhancement, and as one of the focal points for the Company to resolve problem with Vendors.
• Conduct regular meetings with Buyers to monitor the progress of various planned purchases.
• Conduct regular meetings with Supply Chain team to review material plans, actual consumption and inventory levels.
• Provide relevant guidance and duties assignment to Purchasing personnel.
• Responsible for the preparation of the Tender and Procurement reports.
• Establish long term Price and Delivery Agreements with various Vendors.
• Assist in preparation of management data as and when required by CEO.
• Continuously identify and formulate cost reduction initiatives.  In particular, second sourcing of spare parts and direct materials as well as securing of used and/or refurbished tools.
• Continuously identify, evaluate and develop alternative/second source vendors.
• Continuously review procurement processes and implement best practices to enhance effectiveness and efficiencies.
• Ensure policies/procedures/documents are developed, updated and maintained as per the Company requirement.
• Ensure all employees operate in accordance with the requirements of the quality management system and drive continuous improvement activities towards the achievement of objectives.
• Contribute towards the achievement of quality objectives by complying to the quality operating system and participating in continuous improvement activities (defect prevention, reduction of variation or prevention of waste).
• Contribute towards the achievement of the EHS objectives by complying to the EHS policy and participating in the implementation of EHS management system.
• Any other assignment deems fit that shall be given to you from time to time

Supervisory Responsibilities:

• Ensure timely and cost effective purchases of Equipment, Equipment related maintenance Contracts, Spare parts, direct materials, indirect materials, projects and facilities related services (such as hook-up, Maintenance Contracts etc.) in support of the Company Business Plan.
• Monitor and ensure Purchases are secured with best price and in line with established budget and Company Policies.
• Supervise and manage all the Procurement personnel on the Procurement Department for all daily operations.
• Ensure/devise the terms and conditions for the various Contracts/Agreements are in line with the Company requirement.
• Ensure all purchases, RFQ and Tender and Procurement recommendation are in accordance with established policies.
• Ensure all freight arrangements for incoming process and support tools are in order.

Current Skills/Competencies:

• Proven team worker & self-starter
• Extensive experience in Contract/price negotiation supported with strong negotiation and communication skills.
• Customer service skills - serve internal customers and vendors.
• Teamwork and collaboration skills
• Equipped with Sufficient technical knowledge to facilitate sourcing and evaluation of quotes for Equipment related, direct materials, indirect materials, CIM related and facilities related requirement/services.
• Good understanding and application of contractual terms/laws.
• Experience in Project Management to facilitate sourcing and evaluation of projects/Contracts, equipment and facilities related maintenance Contracts and hook-up projects/services.

Minimum Requirements:

Education/Skills Background: Bachelor’s Degree with extensive procurement related experiences supported with strong negotiation and communication skills.  Strong knowledge in commercial/contractual field is also a pre-requisite.  Some knowledge in technical field and project management will be an advantage. At least 5 years of related experience.